Role Summary

• The Purchase Manager will be responsible for managing end-to-end procurement of raw materials, packaging materials, consumables, and operational services. The role ensures cost-effective purchasing, strong supplier performance, optimal inventory management, and strict compliance with quality and regulatory standards. The position also supports supply chain efficiency across factories, warehouses, and vendor networks.

Key Responsibilities

1. Procurement Strategy & Planning

• Develop and execute procurement strategies aligned with business goals and production timelines.
• Perform spend analysis and implement cost-saving initiatives.
• Forecast purchase requirements based on production schedules and stock norms.

2. Supplier Identification & Development

• Identify, evaluate, and onboard suppliers for raw materials, hardware, sheets, boards, packaging items, and services.
• Conduct supplier audits, negotiate contracts, and finalize commercial terms.
• Build long-term supplier partnerships for consistent quality and stable supply.

3. Procurement Operations & Negotiations

• Lead RFQs, comparative analysis, price benchmarking, and negotiation of terms (pricing, lead time, payment terms, MOQ).
• Ensure timely issuance of purchase orders and adherence to approval workflows.
• Manage annual and quarterly rate contracts with key suppliers.

4. Inventory Management & Coordination

• Work closely with production, supply chain, and warehouse teams to maintain optimal stock levels.
• Track inbound materials, address delays, and ensure minimum stock-outs or overstocking.
• Coordinate with logistics for efficient routing and cost optimization.

5. Quality & Compliance

• Ensure all incoming materials meet required specifications and quality standards.
• Handle rejections, deviations, and supplier corrective actions.
• Ensure compliance with statutory and environmental requirements.

6. Cost Control & Budget Management

• Monitor procurement spend and identify cost-saving opportunities.
• Maintain cost sheets, price dashboards, and procurement KPIs.
• Support finance in GRNs, invoice reconciliation, and vendor payment cycles.

7. Cross-Functional Collaboration

• Coordinate with production, supply chain, and product teams for new material development and trials.
• Align purchase schedules with production requirements.
• Provide procurement insights impacting commercial and operational decisions.

8. Reporting & MIS

• Maintain procurement records, vendor lists, delivery schedules, and rate cards.
• Provide weekly/monthly reports on supplier performance, cost savings, and risk areas.
• Conduct periodic supplier reviews and present dashboards to management.

Required Skills & Competencies

• Strong negotiation and vendor management skills.
• Good understanding of procurement processes in manufacturing or building materials industries.
• Ability to analyze pricing, cost structures, and market trends.
• Proficiency in Excel and ERP systems (Tally/ERPNext/SAP or similar).
• Strong communication, documentation, and stakeholder management skills.
• Ability to coordinate procurement across multiple locations.

Preferred Experience

• Experience in furniture, building materials, hardware, panels, or manufacturing sectors.
• Exposure to vendor development, logistics, and warehouse operations.
• Experience in cost optimization and supplier consolidation initiatives.